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Fleet Management

Understanding Fleet Management

Fleet management is a comprehensive approach to overseeing, organizing, and optimizing a company's vehicle fleet. Whether a business operates a handful of vehicles or an extensive fleet, effective fleet management is crucial for enhancing operational efficiency, reducing costs, and ensuring the overall success of the organization.

You decide exactly the level of support that you need – simply access the aspects of our expertise, insight, and experience that you require. Our Fleet Management customers all benefit from a far more efficient fleet, significantly reduced administration, and substantial cost savings.

How Our Fleet Management Works:

1. Vehicle Acquisition and Disposal

Fleet management begins with considered decisions regarding the acquisition of vehicles that align with the company's needs. This includes choosing the right type of vehicles, benefiting from our pre-negotiated terms with manufacturers, and responsibly disposing of older assets.

2. Maintenance and Repairs

Regular maintenance is essential for keeping the fleet in top condition. Our fleet managers coordinate scheduled services, inspections, and repairs to minimize downtime and ensure the safety and reliability of each vehicle.

3. Driver Management

Our fleet managers focus on drivers, carrying out driving licence checks, monitoring their performance, and ensuring compliance with safety regulations. They may also employ telematics and tracking systems to enhance driver safety and observe vehicle usage.

4. Insurance and Compliance

Fleet managers assist with the administration of insurance matters, ensuring that each vehicle is adequately covered whether it is liaising with insurance brokers of being tasked with updating customers MID’s. They follow regulatory requirements and compliance standards, addressing issues such as licensing, permits, and environmental regulations.

5. Warranty Claims and Vehicle Recalls

Our team of experts will contact drivers with any safety recalls or warranty issues, assist with the booking process and liaise with the dealers on the driver behalf.

Advantages of Fleet Management


Cost Savings

Efficient fleet management helps control costs through strategic maintenance, fuel optimization, and streamlined operations. It also saves your company payroll by negating the need for a dedicated fleet manager in house, you can pass the hassle to us.


Enhanced Productivity

Minimized downtime and leads to increased productivity, we ensure that vehicles are on the road when and where they are needed.


Improved Safety

Fleet management systems contribute to safer driving habits, reducing the risk of accidents and enhancing overall driver safety.


Environmental Responsibility

By adopting fuel-efficient practices and exploring eco-friendly alternatives, fleet management contributes to reducing the environmental footprint of the vehicle fleet.


Strategic Planning

Our fleet managers play a crucial role in long-term planning, helping businesses adapt their fleets to changing needs and technological advancements.


Invoice Consolidation

By instructing us as your fleet managers, we can consolidate all of your fleet costs onto one invoice per month, supported by an itemised costing sheet for back up.

Fleet Management Services

Among our range of Fleet Management services are:

  • Vehicle sourcing or purchasing
  • All aspects of vehicle administration
  • Updating MID
  • Vehicle maintenance, including tyre maintenance
  • Warranty claims
  • Accident and breakdown management
  • Fleet disposals
  • Duty of care vehicle checks

Case Study

Recently, we have taken our Fleet Management to the next level with our local customers. They are taking advantage of our storage facility in Portsmouth, we re-allocate vehicles all over Sussex, Surrey and Hampshire for them and, our local repairers undertake Duty of Care checks to their vehicles ensure driver safety at all times. We have a bespoke portal tailored to the individuals needs for them to find useful company information, easy enquiry forms and emergency details. 

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Fleet management is the heartbeat of any organization relying on a vehicle fleet. It's not just about overseeing vehicles; it's about maximizing efficiency, ensuring compliance, and embracing technology to navigate the road ahead. As businesses evolve, so does the role of our fleet management, becoming an indispensable element in the pursuit of operational excellence and sustainable practices.

Find Out More

Find out more by enquiring today

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What Our Customers Say

28 March 2023
The Cowdray Estate have been using Southern Motor Contracts for a number of years. They provide us with an exceptional service, in regard to our Vehicle Leasing and Hire needs. We are very impressed with the professionalism and efficiency demonstrated by your whole team. The range of vehicles we are offered by SMC is extensive, which caters for all our personal preferences and needs, from a basic service vehicle to a top of the specification Range Rover. Together with the exemplary customer service which reflects SMC’s commitment to quality and aftercare maintenance, an aspect that truly sets SMC apart from its competitors. We can confidently recommend Southern Motor Contracts services as a hassle free, cost effective and reliable company in vehicle leasing solutions.

Peppi Cella, Estate Manager, Cowdray Estate

12 July 2023
We have relied upon Southern Motor Contracts to provide flexible, cost-effective solutions to our Car and Van needs since 2006. Their customer centered approach makes them a trusted and valued supplier of over 100 vehicles to the Day Group.

Chris Cooling, Group Transport Manager, Day Group Limited

21 September 2023
Our company is very impressed with the service that we receive from SMC. The team are very friendly, helpful and efficient. We would therefore recommend SMC to anyone looking for help to run their fleet vehicle administration.

Lesley Alexander, PA to Chairman, Carmel Group Limited

21 September 2023
We have been working with SMC for the last 5 years and has been a pleasure, the team are friendly and experienced. Tracy has been incredible turning our fleet around, we went from an aging fleet to brand new fleet where all the maintenance is taken care of. Their ‘one stop shop’ approach has taken the hassle out of fleet management for us. Highly recommended!

Joanna Karikos, Head of QHSE, Aurora

29 February 2024
SMC provide us with an excellent and comprehensive fleet management service. They ensure that our fleet of over 100 vehicles are managed and well maintained to meet the ever changing and demanding needs of our business. SMC are innovative, reliable and above all trustworthy. I have no hesitation in recommending their services to others.

Richard Cooper, Group Executive Manager, Comserv UK Ltd

27 March 2024
We have used Southern Motor Contracts Ltd for a number of years for sourcing and supplying our Company vehicles. SMC have always provided us with an excellent service by listening to our needs and we love that they find what we want. Everyone we deal with at SMC is always very professional and their response is second to none. We would highly recommend that you give them a try.

Heather Lunt, Finance Controller / HR & Payroll M Spur Electron

28 March 2024
As one of the world's largest producers of quality wood flooring, with a proud heritage dating back to 1847, it is vital that the partners we work with are able to match our high standards for quality and professionalism. Working with Southern Motor Contracts has been a revelation; their ability to understand our requirements, manage our vehicles and build in the flexibility to change and grow our company fleet has enabled us to concentrate our efforts on developing the business rather than spending time and effort on non-productive activities. With their attention to detail, pleasant attitude and customer focus, I would have no hesitation at all in recommending SMC to other companies and individuals

Harvey Booth, Country Manager, UK & IE Kährs (UK) Ltd

Registered address: Southern Motor Contracts Limited, Unit B2, Endeavour Business Park, Penner Road, Havant, Hampshire PO9 1QN, United Kingdom.

Company House No:02267102. ICO Registration: Z1753133.

We are authorised and regulated by the Financial Conduct Authority for credit brokerage. FRN 727319. We are a credit broker not a lender.


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